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Associate Director for Reunions

Company: Wheaton College
Location: Wheaton
Posted on: September 22, 2022

Job Description:

Position: -Associate Director for Reunions Location: - Wheaton, IL
Job Id: -789 # of Openings: -1 Associate Director for Reunions Job Overview Reporting to the Director of Digital Communications and Alumni Programs, this position provides overall strategic direction for all alumni class reunion programming, including Alumni Weekend (spring) and Homecoming (fall). In addition to strategic planning, this position manages all logistics in order to ensure the success of these two annual weekends. This position manages a part-time student worker. Duties and Responsibilities

  • Plans, develops, and executes Homecoming and Alumni Weekend. Manages schedule for all weekend events and coordinates with other on-campus offices for activities related to Homecoming and Commencement.
  • Recruits and manages alumni volunteers from each reunion class. Builds strong relationships with volunteer reunion committees and communicates frequently and winsomely with these key alumni. Manages implementation of committee's plans regarding weekend program and other details.
  • Builds cross-campus partnerships, working with campus offices including Facilities Management, Student Engagement, Academic and Institutional Technology, Athletics, Development, Annual and Reunion Giving, Conservatory, on and off-campus caterers, and others.
  • Develops and manages marketing efforts for Alumni Weekend and Homecoming.
    • Coordinates with Marketing Communications on design, layout, and print bids.
    • Works with the Digital Communications team on website design and registration pages.
    • Drafts text for print and email marketing to reunion classes.
    • Determines logistical and pricing details and secures venues for each event. Works with vendors to acquire equipment and supplies for reunion events. Develops work orders, staffing charts, and room diagrams.
    • Coordinates reunion registrations, processing of monetary transactions, reunion mailings, and other projects. Manages the reunions budget.
    • Partners with Annual and Reunion Giving to support their work in promoting and encouraging class giving during (and after) reunion weekends.
    • Determines staffing needs and recruits adequate staff and volunteers for reunion weekends. Oversees staff during reunion weekends.
    • Evaluates reunions, using surveys and other feedback to continually improve events and programming.
    • Supports other alumni programming and events, particularly for young alumni and students. This job description is intended to represent key areas of responsibilities; specific assignments may vary from time to time, and other duties may be assigned. - Qualifications
      • Bachelor's degree (Wheaton College preferred)
      • Minimum of three years of project management, event-planning, and/or volunteer management experience
      • Highly organized; strong project management skills; able to self-manage time well and prepare well in advance for reunion weekends
      • Excellent interpersonal, verbal, and written communication skills
      • Proficient in Microsoft Word, Excel, Publisher, PowerPoint, and calendar/scheduling software Physical Requirements The employee is regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle or feel, and to stand, walk, reach, bend or lift up to 10 pounds. FLSA Status - Exempt As a Christ-centered community, Wheaton College faculty and staff must affirm the College's Statement of Faith as expressing their own theological convictions and agree to live by the moral standards in Wheaton's Community Covenant, modeling these commitments for the Christian formation of our students. Wheaton College faculty and staff also support the Christ-Centered Diversity Commitment which highlights our desire to treat all individuals as equal image-bearers of Jesus Christ through diversity, inclusion, justice and unity.

Keywords: Wheaton College, Wheaton , Associate Director for Reunions, Executive , Wheaton, Illinois

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