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Innovation & Technology - Executive Director Secretary

Company: Wheaton Warrenville Unit School District 200
Location: Wheaton
Posted on: November 18, 2022

Job Description:

Position Type: Technology/Technology Executive Director SecretaryDate Posted: 10/31/2022Location: School Service CenterDate Available: 11/11/2022Position: Department of Innovation and Technology Secretary Reports to: Executive Director of Innovation and Technology Work Schedule: 12 months/year Salary: $37,000 - $42,000 Administrative Duties

  • Maintain DoIT budget
  • Create purchase orders and process invoices for payment by Business Office
  • Maintain vendor accounts and relationships
  • Maintain and organize annual contracts relating to maintenance and service renewal agreements, leased equipment and yearly contract renewals
  • Handle inventory and checkout of district owned hotspots
  • Handle employee cell phone procurement in conjunction with T-Mobile
  • Track department in district travel for mileage reimbursement
  • Answer phone calls for Executive Director when out of the office or at meetings
  • Contact person to administrators, employees, and public for Executive Director and DoIT answering questions, alerting the Executive Director to pertinent issues, and directing inquiries to other areas as needed
  • Review incoming mail for the department of technology and distribute to appropriate staff
  • Monitor attendance calendars for the DoIT
  • Screen drop-in visitors for the Executive Director and department staff
  • Handle registration and travel arrangements for conferences and/or professional development
  • Order office supplies for department
  • Monitor office to ensure visitors get prompt and professional service
  • Assist Executive Director of Innovation and Technology as needed Job Qualifications and Skills
    • Must possess a positive, professional attitude
    • Excellent communication skills, both written and oral
    • Strong interpersonal skills with the ability to effectively deal with conflict
    • Excellent technical skills; must have knowledge of a variety of computer software and database applications (i.e., Google products namely Drive, Docs, and Sheets); similarly (MS Word or Excel)
    • Previous experience creating and tracking purchase orders preferred
    • Good organizational skills
    • Ability to handle sensitive and confidential situations; position requires demonstrated poise, tact and diplomacy
    • Must possess ability to problem solve, especially basic tech troubleshooting
    • Ability to multi-task and work with multiple interruptions
    • Previous office experience required; minimum of a high school diploma required

Keywords: Wheaton Warrenville Unit School District 200, Wheaton , Innovation & Technology - Executive Director Secretary, Executive , Wheaton, Illinois

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